|Description||The Community Relations Undertakers project handles developer retirement, both when developers announce their retirement as well as due to developer inactivity.|
Last elected: 2018/07/01
(and inherited member(s))
|Parent Project||Gentoo Community Relations|
The Developer Relations Undertakers project handles developer retirement, both when developers announce their retirement as well as due to developer inactivity.
Whenever sending mail on behalf of Undertakers, please remember to:
- set Reply-To to
If you forget to do that or the user skips the alias in his reply, please forward the mail to the alias for archiving purposes.
- gentoo.git commits (for devs with gentoo.git commit access):
- git log: https://gitweb.gentoo.org/repo/gentoo.git/log/
- graphical commit timeline: https://qa-reports.gentoo.org/output/active-devs.html (updated daily)
- monthly "slacker" report mails from Infra team to
- Bugzilla activity:
- Check https://bugs.gentoo.org/custom_userhistory.cgi?matchstr=DEVELOPER@gentoo.org to see the last few Bugzilla activities. Activity is defined very broadly in this case so commenting, changing resolution, CC'ing etc. all count as activity. You need to look at each of those bugs to decide if the activity is related to development.
- Activity in other areas:
- For activity in projects, contact the project to establish some way of determining activity
- Contact the developer and ask for a way of determining activity
- Check for devaway
Steps to retire a developer
- If the developer is inactive for more than two months, send him the First Mail asking him to consider removing himself from packages that he is not interested to maintain anymore. Those packages should be announced as unmaintained to the
gentoo-devmailing list and re-assigned to firstname.lastname@example.org until another developer or proxy-maintainer steps up and take care of them. After two weeks of no response consider reassignment of the packages. Then search for the New Developer bug, if the developer predates recruitment bugs (there was no recruitment bug), open a new bug. Change
Summaryto Packages reassignment: Full Name (nickname) (Status update: Full Name (nickname) for staff members) . Reassign the bug to
email@example.com(Retirement Admin) and change
Status Whiteboardto first-mail-sent: yy-mm-dd . Make sure the developer and relevant teams are CC'ed on the bug. Set Alias bug field to nickname. Once situation is clarified, close the bug as FIXED. Remember to reassign bugs to new maintainer after changing metadata.xml maintainer field.
- After four months from the first e-mail, if you still believe the developer is inactive, reopen the Packages reassignment bug. Change
Summaryto Retire: Full Name (nickname) and change
Status Whiteboardto second-mail-sent: yy-mm-dd . Send him the Second Mail and wait a minimum of one month, to give the developer adequate time to respond on the bug or to the mail. If you get no response during that period, send the Third Mail . Don't forget to change Status Whiteboard to third-mail-sent and to update the date there. Wait another month.
- Close the bug if the developer is still considered active
- If the developer doesn't respond within six months since the first mail or is otherwise still considered inactive, state that on the bug and ask Infra to start retirement process ). Bug changes add CC
firstname.lastname@example.org, email@example.com (when you find DEV in Contributors list, left column at https://planet.gentoo.org/), firstname.lastname@example.org make sure you change the
- Retirement procedure looks like this:
- Clean up any
metadata.xmlthe developer in question might be mentioned in. Using simple python script.
- Remove him from all the teams he is still a member of: https://wiki.gentoo.org/wiki/Project:Gentoo and set developer status to
Is active: No
- Search for all NEW and REOPEN bugs assigned to the retired developer on Gentoo Bugzilla and reassign them to herds or projects the package belongs to. Information to whom reassign can be obtained from metadata.xml file of that package.
- Wait for Infrastructure, Planet and Forums admins to retire developer in question before proceeding further.
- Remove access to
#gentoo-dev(access is either removed completely or changed to voice depending on whether they ask for it or they're still considered active and helpful in the channel). Ask a freenode staffer (#gentoo-groupcontacts channel) to reset the cloak to a non-gentoo one.
- Clean up any
- Close the bug once all of the above steps are finished!
Status tracking for retirement bugs
Pending: - Packages reassignment - Bugs - IRC cloak - Infra - Wiki - Forum - Planet
Click here to see all the pending retirements.
What will happen with your mail address after retiring?
Your mail will be forwarded to the non-gentoo email address on file in LDAP, for a period of one month per year as developer, rounded up, min 1 month, max 6 months.
If no non-gentoo email address is on file, or the address on file bounces, your mail may be stored or discarded for up to the same time, at the discretion of infra.
This page is based on a document formerly found on our main website gentoo.org.
The following people contributed to the original document: Bryan Østergaard, rane, Markos Chandras (Hwoarang), Pacho Ramos (Pacho)
They are listed here because wiki history does not allow for any external attribution. If you edit the wiki article, please do not add yourself here; your contributions are recorded on each article's associated history page.