Foundation:Gentoo Foundation Finances FY2017

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Financial statements of Gentoo Foundation Inc., FY2017

Period 2016/17
Period-Start 2016/07/01
Period-Ending 2017/06/30
Prepared-by robbat2
As-of 2023/08/26 (rev 3b7e9a834280dc7d0cdd98750cf4d2638d92541f)

Disclaimers: Year-specific

  • Income:Programs:GSOC: GSOC2016: 4 students ($2000), mentor travel reimbursement ($2200), total $4700.
  • Large Donations (>$1k):
    • 2016/12/xx: $5000 (Gavin Ferris)
    • 2017/02/xx: $1500 (Stephen Lawler)

Disclaimers: Common

  • The following statements have NOT been reviewed by a CPA
  • The following statements represent a work-in-progress, with some known concerns:
    • Data capture:
      • In-Kind Donations has minimally started.
      • Donor Restrictions has NOT been started, but is expected to have minimal impact (see further remarks).
    • Incomplete historical capture due to lack of records
    • Depreciation: See seperate Concerns section under Further Remarks

Statement of Financial Position

      USD 137,926.26  Assets
       USD -6,801.60    Accumulated-Depreciation:Computers
         USD -815.16      Dev:Purchased_GDS5_201307
       USD -5,986.43      Infra
         USD -380.32        Purchased_GDS5_201411
       USD -1,015.24        Purchased_GDS5_201412
         USD -278.40        Purchased_GDS5_201502
       USD -4,312.47        Purchased_GDS5_201606
      USD 122,731.94    Bank
       USD 85,464.78      CapOne:Saving8438
       USD 37,267.16      CapOneMoneyMarket
       USD 13,367.50    Capital:Computers
        USD 1,025.62      Dev:Purchased_GDS5_201307
       USD 12,341.88      Infra
          USD 520.99        Purchased_GDS5_201411
        USD 1,390.74        Purchased_GDS5_201412
          USD 401.15        Purchased_GDS5_201502
       USD 10,029.00        Purchased_GDS5_201606
        USD 8,628.41    Paypal
      USD 137,926.26
      USD 137,926.26  NetAssets:RetainedEarnings
      USD -69,865.71    Expenses
      USD 207,791.97    Income
      USD 137,926.26


  • See: [AC-NPO-2]

Statement of Activities

       USD 16,762.14  Income
          USD 276.34    Commission
       USD 11,343.96    Donations:Cash
          USD 441.84    Interest
          USD 330.37      CapOne:Saving8438
          USD 111.47      CapOneMoneyMarket
        USD 4,700.00    Programs:GSOC
       USD 16,762.14
        USD 9,890.26  Expenses
        USD 5,313.01    Depreciation
          USD 500.00    Donations
          USD 408.53    Events
          USD 514.09    Fees
           USD 46.88      Legal
          USD 467.21      Paypal
        USD 1,429.08    GSOC:Mentor-Travel-Reimbursement
        USD 1,472.95    Hosting
           USD 25.60      Amazon
        USD 1,242.34      Hetzner
          USD 205.01      OVH
          USD 150.00    Mail
          USD 102.60    Services
        USD 9,890.26


  • See: [AC-NPO-2]

TODO: Statement of Functional Expenses

  • See: [AC-NPO-4]
  • TODO: reformat to columar style with TOTALS

Program: Foundation

          USD 500.00  Expenses:Donations

Program: GSOC

        USD 1,429.08  Expenses:GSOC:Mentor-Travel-Reimbursement

Program: General

          USD 185.00  Expenses
           USD 35.00    Fees:Legal
          USD 150.00    Mail
          USD 185.00

Program: Infra

        USD 1,575.55  Expenses
        USD 1,472.95    Hosting
           USD 25.60      Amazon
        USD 1,242.34      Hetzner
          USD 205.01      OVH
          USD 102.60    Services
        USD 1,575.55

Program: PR

          USD 420.41  Expenses
          USD 408.53    Events
           USD 11.88    Fees:Legal
          USD 420.41

Program: NONE

        USD 5,780.22  Expenses
        USD 5,313.01    Depreciation
          USD 467.21    Fees:Paypal
        USD 5,780.22

TODO: Statement of Cash Flows

  • Operating Activities
  • Investing Activities
  • Financing Activities

Capital Assets

Statement of Position

  • This represents all Assets still in use.
  • Assets (classes) that are present in this Statement of Position, but NOT in the Statement Of Financial Position are fully depreciated, and have a book value of $0.
              42 pcs  Virtual:Assets:Capital
               2 pcs    Banners
               1 pcs      Purchased_GDS7_200711
               1 pcs      Purchased_GDS7_200801
              40 pcs    Computers
              15 pcs      Dev
               1 pcs        Purchased_GDS5_200506
               1 pcs        Purchased_GDS5_200508
               2 pcs        Purchased_GDS5_200606
               1 pcs        Purchased_GDS5_200607
               1 pcs        Purchased_GDS5_200803
               1 pcs        Purchased_GDS5_200904
               1 pcs        Purchased_GDS5_200910
               1 pcs        Purchased_GDS5_201001
               1 pcs        Purchased_GDS5_201004
               1 pcs        Purchased_GDS5_201012
               1 pcs        Purchased_GDS5_201106
               1 pcs        Purchased_GDS5_201107
               1 pcs        Purchased_GDS5_201205
               1 pcs        Purchased_GDS5_201307
              25 pcs      Infra
               2 pcs        Purchased_GDS5_200705
               1 pcs        Purchased_GDS5_200905
               2 pcs        Purchased_GDS5_201003
               1 pcs        Purchased_GDS5_201107
               1 pcs        Purchased_GDS5_201110
               6 pcs        Purchased_GDS5_201111
               2 pcs        Purchased_GDS5_201112
               3 pcs        Purchased_GDS5_201202
               1 pcs        Purchased_GDS5_201206
               2 pcs        Purchased_GDS5_201411
               1 pcs        Purchased_GDS5_201412
               2 pcs        Purchased_GDS5_201502
               1 pcs        Purchased_GDS5_201606
              42 pcs

Change of Position

Verification of closed accounts for EOY

  • This section covers any accounts that aren't closed, correctness review (e.g. missing entry in closing transactions)

Unclosed Expenses

              $-0.01  Expenses:Events

Unclosed Income

TODO: Notes to the Financial Statements

  • (TODO FASB 2016-14 requirements)

Further Remarks


  • FASB 1993-06 / SFAS 116: "Accounting for Contributions Received and Contributions Made"
  • FASB 2018-08: "Clarifying the Scope and the Accounting Guidance for Contributions Received and Contributions Made"
  • FASB ASC 958-605: "Not-for-Profit Entities - Revenue Recognition"
    • This covers how contributions received must be accounted.
    • The Gentoo Infrastructure team recieves contributions in multiple non-cash forms:
      • Contribution of Assets
        • e.g. Hardware donated outright to the Foundation, and held by the Foundation.
      • Contribution of Utilities, covered by SFAS-116, example 9, paragraph 190 & 191
        • e.g. Server rackspace (including electricity & network connectivity)
      • Contribution of Use of Property, covered by SFAS-116, example 10, paragraph 192 & 193.
        • e.g. Use of dedicated servers


  • See and [IRS-946] for more info.
  • All relevant accounts are tagged with MACRS, and matching asset codes.
    • Capital value: Assets:Capital:{asset-code}
    • Depreciation Contra-asset: Assets:Accumulated-Depreciation:{asset-code}.
    • Inventory tracking: Virtual:Assets:Capital:{asset-code}
  • All assets use the mid-quarter convention to avoid splitting the calculation between property that may use half-year convention vs property that must use the mid-quarter convention.
  • The purchasing year & quarter is derived from the purchase date in the account name.
  • Some assets are retained long past their depreciation period, as they are still functioning fine.
  • Risks & Outstanding Issues:
    • There are no Section 179 elections in place for additional depreciation. This differs from the formal IRS filing, where the depreciation is chosen by the accountant for optimal tax handlng.
    • It is possible that some assets are in the wrong IRS asset class, per [IRS-946] Appendix B where the manner in which property is used can change it's lifecycle.
    • The exact location of non-US assets may impact the depreciation system. This is NOT considered at this time, as minimal assets are outside of the US.
  • Example:
    • Assets:Capital:Computers:Infra:Purchased_GDS5_201411:
      • What is it? Computers:Infra tells us it is a computer or parts thereof used by Infra. (Computers:Dev would be used by a Developer)
      • What is the MACRS system & property class life: GDS5 GDS, with a 5-year class life.
      • When was it purchased? 201411
      • What is the depreciation value for this asset? See the Assets:Accumulated-Depreciation:Computers:Infra:Purchased_GDS5_201411 account
      • Is the asset still in use, or has it been disposed of? See the Virtual:Assets:Capital:Computers:Infra:Purchased_GDS5_201411 account, for quantity greater than zero.

Asset Classes in use

Account                        IRS-Asset-Class     GDS-Class-Life
Assets:Capital:Computers:*     00.12               5
Assets:Capital:Banners:*       00.11               7

FASB 2016-14

  • FASB 2016-14 MUST be applied for all fiscal years starting after 2017/12/15, but the standard permits earlier application.
    • The treasurer has elected to apply the changes to ALL financial statements, as none of them have been formally audited at this time.
  • Donor Restrictions
    • The earlier boards did NOT include any formal means for donors to restrict cash donations.
    • Some in-kind donations MAY have usage restrictions (e.g. bandwidth limitations, disclosure limitations), but are not expected to impact the financial statements at this time. This has not yet been confirmed with a CPA that specializes in NPO accounting.
  • FASB 2016-14 changed the classes of Net Assets:
    • Before:
      • Permanantly restricted Net Assets
      • Temporarily restricted Net Assets
      • Unrestricted Net Assets
    • After:
      • Net Assets with Donor Restrictions
      • Net Assets without Donor Restrictions