Foundation:Gentoo Foundation Finances FY2014

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Financial statements of Gentoo Foundation Inc., FY2014

Period 2013/14
Period-Start 2013/07/01
Period-Ending 2014/06/30
Prepared-by robbat2
As-of 2023/08/26 (rev 3b7e9a834280dc7d0cdd98750cf4d2638d92541f)

Disclaimers: Year-specific

  • Income:Programs:GSOC: GSOC2013: not selected for particpation by Google
  • Large Donations (>$1k):
    • 2013/07/xx: $5000 (Gavin Ferris)

Disclaimers: Common

  • The following statements have NOT been reviewed by a CPA
  • The following statements represent a work-in-progress, with some known concerns:
    • Data capture:
      • In-Kind Donations has minimally started.
      • Donor Restrictions has NOT been started, but is expected to have minimal impact (see further remarks).
    • Incomplete historical capture due to lack of records
    • Depreciation: See seperate Concerns section under Further Remarks

Statement of Financial Position

       USD 91,866.06  Assets
      USD -16,554.58    Accumulated-Depreciation
         USD -567.28      Banners
         USD -209.02        Purchased_GDS7_200711
         USD -358.26        Purchased_GDS7_200801
      USD -15,987.30      Computers
       USD -1,173.97        Dev
         USD -262.48          Purchased_GDS5_200910
          USD -24.72          Purchased_GDS5_201001
         USD -466.73          Purchased_GDS5_201004
          USD -59.05          Purchased_GDS5_201012
         USD -214.56          Purchased_GDS5_201106
          USD -84.22          Purchased_GDS5_201107
          USD -10.94          Purchased_GDS5_201205
          USD -51.28          Purchased_GDS5_201307
      USD -14,813.33        Infra
       USD -3,225.30          Purchased_GDS5_201003
         USD -131.60          Purchased_GDS5_201107
         USD -221.79          Purchased_GDS5_201110
       USD -2,961.88          Purchased_GDS5_201111
       USD -3,481.28          Purchased_GDS5_201112
       USD -3,986.77          Purchased_GDS5_201202
         USD -804.71          Purchased_GDS5_201206
       USD 76,406.32    Bank
       USD 65,643.33      CapOne:Saving8438
       USD 10,762.99      CapOneMoneyMarket
       USD 22,644.90    Capital
          USD 586.88      Banners
          USD 216.24        Purchased_GDS7_200711
          USD 370.64        Purchased_GDS7_200801
       USD 22,058.02      Computers
        USD 2,304.34        Dev
          USD 266.15          Purchased_GDS5_200910
           USD 25.82          Purchased_GDS5_201001
          USD 502.18          Purchased_GDS5_201004
           USD 69.99          Purchased_GDS5_201012
          USD 269.95          Purchased_GDS5_201106
          USD 128.00          Purchased_GDS5_201107
           USD 16.63          Purchased_GDS5_201205
        USD 1,025.62          Purchased_GDS5_201307
       USD 19,753.68        Infra
        USD 3,470.30          Purchased_GDS5_201003
          USD 200.00          Purchased_GDS5_201107
          USD 289.54          Purchased_GDS5_201110
        USD 4,057.37          Purchased_GDS5_201111
        USD 4,768.87          Purchased_GDS5_201112
        USD 5,744.63          Purchased_GDS5_201202
        USD 1,222.97          Purchased_GDS5_201206
        USD 4,369.42    Clearing:Paypal-CapOneMoneyMarket
        USD 5,000.00    Paypal
       USD 91,866.06
       USD 91,866.06  NetAssets:RetainedEarnings
      USD -47,668.25    Expenses
      USD 139,534.31    Income
       USD 91,866.06


  • See: [AC-NPO-2]

Statement of Activities

       USD 11,003.25  Income
          USD 578.08    Commission
       USD 10,123.33    Donations:Cash
          USD 301.84    Interest
          USD 261.55      CapOne:Saving8438
           USD 40.29      CapOneMoneyMarket
       USD 11,003.25
       USD 12,847.36  Expenses
        USD 3,803.47    Depreciation
        USD 6,000.00    Donations
          USD 435.44    Fees
           USD 10.00      Legal
          USD 425.44      Paypal
        USD 2,608.45    GSOC:Mentor-Travel-Reimbursement
       USD 12,847.36


  • See: [AC-NPO-2]

TODO: Statement of Functional Expenses

  • See: [AC-NPO-4]
  • TODO: reformat to columar style with TOTALS

Program: Foundation

        USD 6,010.00  Expenses
        USD 6,000.00    Donations
           USD 10.00    Fees:Legal
        USD 6,010.00

Program: GSOC

        USD 2,608.45  Expenses:GSOC:Mentor-Travel-Reimbursement

Program: NONE

        USD 4,228.91  Expenses
        USD 3,803.47    Depreciation
          USD 425.44    Fees:Paypal
        USD 4,228.91

TODO: Statement of Cash Flows

  • Operating Activities
  • Investing Activities
  • Financing Activities

Capital Assets

Statement of Position

  • This represents all Assets still in use.
  • Assets (classes) that are present in this Statement of Position, but NOT in the Statement Of Financial Position are fully depreciated, and have a book value of $0.
              36 pcs  Virtual:Assets:Capital
               2 pcs    Banners
               1 pcs      Purchased_GDS7_200711
               1 pcs      Purchased_GDS7_200801
              34 pcs    Computers
              15 pcs      Dev
               1 pcs        Purchased_GDS5_200506
               1 pcs        Purchased_GDS5_200508
               2 pcs        Purchased_GDS5_200606
               1 pcs        Purchased_GDS5_200607
               1 pcs        Purchased_GDS5_200803
               1 pcs        Purchased_GDS5_200904
               1 pcs        Purchased_GDS5_200910
               1 pcs        Purchased_GDS5_201001
               1 pcs        Purchased_GDS5_201004
               1 pcs        Purchased_GDS5_201012
               1 pcs        Purchased_GDS5_201106
               1 pcs        Purchased_GDS5_201107
               1 pcs        Purchased_GDS5_201205
               1 pcs        Purchased_GDS5_201307
              19 pcs      Infra
               2 pcs        Purchased_GDS5_200705
               1 pcs        Purchased_GDS5_200905
               2 pcs        Purchased_GDS5_201003
               1 pcs        Purchased_GDS5_201107
               1 pcs        Purchased_GDS5_201110
               6 pcs        Purchased_GDS5_201111
               2 pcs        Purchased_GDS5_201112
               3 pcs        Purchased_GDS5_201202
               1 pcs        Purchased_GDS5_201206
              36 pcs

Change of Position

2013/07/24       Server: Alpha devbox (bug#474774), mips devbox (bug#373241)       (Virtual:Assets:Capital:Computers:Dev:Purchased_GDS5_201307)              1 pcs              1 pcs

Verification of closed accounts for EOY

  • This section covers any accounts that aren't closed, correctness review (e.g. missing entry in closing transactions)

Unclosed Expenses

Unclosed Income

TODO: Notes to the Financial Statements

  • (TODO FASB 2016-14 requirements)

Further Remarks


  • FASB 1993-06 / SFAS 116: "Accounting for Contributions Received and Contributions Made"
  • FASB 2018-08: "Clarifying the Scope and the Accounting Guidance for Contributions Received and Contributions Made"
  • FASB ASC 958-605: "Not-for-Profit Entities - Revenue Recognition"
    • This covers how contributions received must be accounted.
    • The Gentoo Infrastructure team recieves contributions in multiple non-cash forms:
      • Contribution of Assets
        • e.g. Hardware donated outright to the Foundation, and held by the Foundation.
      • Contribution of Utilities, covered by SFAS-116, example 9, paragraph 190 & 191
        • e.g. Server rackspace (including electricity & network connectivity)
      • Contribution of Use of Property, covered by SFAS-116, example 10, paragraph 192 & 193.
        • e.g. Use of dedicated servers


  • See and [IRS-946] for more info.
  • All relevant accounts are tagged with MACRS, and matching asset codes.
    • Capital value: Assets:Capital:{asset-code}
    • Depreciation Contra-asset: Assets:Accumulated-Depreciation:{asset-code}.
    • Inventory tracking: Virtual:Assets:Capital:{asset-code}
  • All assets use the mid-quarter convention to avoid splitting the calculation between property that may use half-year convention vs property that must use the mid-quarter convention.
  • The purchasing year & quarter is derived from the purchase date in the account name.
  • Some assets are retained long past their depreciation period, as they are still functioning fine.
  • Risks & Outstanding Issues:
    • There are no Section 179 elections in place for additional depreciation. This differs from the formal IRS filing, where the depreciation is chosen by the accountant for optimal tax handlng.
    • It is possible that some assets are in the wrong IRS asset class, per [IRS-946] Appendix B where the manner in which property is used can change it's lifecycle.
    • The exact location of non-US assets may impact the depreciation system. This is NOT considered at this time, as minimal assets are outside of the US.
  • Example:
    • Assets:Capital:Computers:Infra:Purchased_GDS5_201411:
      • What is it? Computers:Infra tells us it is a computer or parts thereof used by Infra. (Computers:Dev would be used by a Developer)
      • What is the MACRS system & property class life: GDS5 GDS, with a 5-year class life.
      • When was it purchased? 201411
      • What is the depreciation value for this asset? See the Assets:Accumulated-Depreciation:Computers:Infra:Purchased_GDS5_201411 account
      • Is the asset still in use, or has it been disposed of? See the Virtual:Assets:Capital:Computers:Infra:Purchased_GDS5_201411 account, for quantity greater than zero.

Asset Classes in use

Account                        IRS-Asset-Class     GDS-Class-Life
Assets:Capital:Computers:*     00.12               5
Assets:Capital:Banners:*       00.11               7

FASB 2016-14

  • FASB 2016-14 MUST be applied for all fiscal years starting after 2017/12/15, but the standard permits earlier application.
    • The treasurer has elected to apply the changes to ALL financial statements, as none of them have been formally audited at this time.
  • Donor Restrictions
    • The earlier boards did NOT include any formal means for donors to restrict cash donations.
    • Some in-kind donations MAY have usage restrictions (e.g. bandwidth limitations, disclosure limitations), but are not expected to impact the financial statements at this time. This has not yet been confirmed with a CPA that specializes in NPO accounting.
  • FASB 2016-14 changed the classes of Net Assets:
    • Before:
      • Permanantly restricted Net Assets
      • Temporarily restricted Net Assets
      • Unrestricted Net Assets
    • After:
      • Net Assets with Donor Restrictions
      • Net Assets without Donor Restrictions