Gentoo Foundation activity tracking checklist.
Foundation Activity Checklist
It has been fairly obvious that for a number of years one of the biggest problem the Foundation struggles with is remembering to take care of things that need to be taken care of on some kind of periodic interval. We forget to file and let our foundation become inactive. We forget to renew trademarks until the last minute, and so on.
To help improve this we have created a simple and effective periodic activity tracking checklist.
Activity & Status
|Who||Activity||Last Performed||Next Due||Frequency||Legal Status|
|Secretary||Initiate Trustee Election||July 2023||June - July 2024 (announce June recording date)||Nominally Annual||Required by law|
|Secretary||Announce AGM meeting via email: g-foundation-announce, g-project, g-nfp lists||July 2023||At least 10 days, but not greater than 60 days before meeting||Annual Aug AGM||Required by law|
|Treasurer||Treasurer's Report||Aug-2023||Aug-2024||At annual meeting||Required|
|President||President's Report||Aug-2023||Aug-2024||At annual meeting||Required?|
|Trustees||Hold Annual Meeting||27-Aug-2023||Aug/Sep-2024||NMT 13 months||Required|
|Treasurer||IRS Return 990 / Form 1120||early 2023||15-Nov-2023||Annual by 4.5 months from end of FY (15-Nov), extensions available||Required|
|Secretary/Treasurer||Annual Report - New Mexico||Oct-2022||15-Nov-2023||Annual by 4.5 months from end of FY||Required|
|Trustees||Gentoo name trademark (Serial #78323023, Registration #2966511) affirmation of use||07-Aug-2015||12-Jul-2024 - 14-Jul-2025||9-10 yr anniversaries from 12-Jul-2005||Required|
|Trustees||Gentoo logo trademark (Serial #78323020, Registration #3102948) affirmation of use||04-Jun-2016||13-Jun-2025 - 15-Jun-2026||9-10 yr anniversaries from 13-Jun-2006||Required|
|Secretary/President||Send email to people listed Consultants are still valid (one month response time)||18-Dec-2016||17-Dec-2017 (estimated)||Yearly||Highly desirable|
|Treasurer/Infra||Domain renewals (questionable scope)||27-Jul-2020||Aug-2029||Per renewal terms.||Highly desirable|
Changing of the guard process
- add/remove email alias
- op/deop trustees
- /msg chanserv flags $CHANNEL *!*@gentoo/developer/$DEVNAME trustee
- update nm filing
- update wiki main page
- update wiki perms
- update git perms
- Gentoo Foundation Corporation Status (NMSCC ID#214657)
- USPTO "Gentoo" word trademark (#Serial #78323023, Registration #2966511)
- USPTO Gentoo logo trademark (Serial #78323020, Registration #3102948)
- Trustees - email, trustees at gentoo.org
This page is based on a document formerly found on our main website gentoo.org.
The following people contributed to the original document: Richard Freeman (rich0) , David Abbott (dabbott)
They are listed here because wiki history does not allow for any external attribution. If you edit the wiki article, please do not add yourself here; your contributions are recorded on each article's associated history page.