Foundation:Activity Tracker

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Gentoo Foundation activity tracking checklist.

Introduction

Foundation Activity Checklist

It has been fairly obvious that for a number of years one of the biggest problem the Foundation struggles with is remembering to take care of things that need to be taken care of on some kind of periodic interval. We forget to file and let our foundation become inactive. We forget to renew trademarks until the last minute, and so on.

To help improve this we have created a simple and effective periodic activity tracking checklist.

Recurring Activities

Activity & Status

Who Activity Last Performed Next Due Frequency Legal Status
Secretary Initiate Trustee Election July 2017 June - July 2018 (announce June recording date) Nominally Annual Required by law
Secretary Announce AGM meeting via email: g-foundation-announce, g-project, g-nfp lists July 2017 At least 10 days, but not greater than 60 days before meeting Annual Aug AGM Required by law
Treasurer Treasurer's Report Aug-2017 Aug-2018 At annual meeting Required
President President's Report Aug-2017 Aug-2018 At annual meeting Required?
Trustees Hold Annual Meeting 20-Aug-2017 Aug-2018 NMT 13 months Required
Treasurer IRS Return 990 Nov-2014 15-Nov-2015 Annual by 4.5 months from end of FY (15-Nov) Required
Treasurer Annual Report - New Mexico Aug-2017 15-Nov-2018 Annual by 4.5 months from end of FY Required
Trustees Gentoo name trademark (Serial #78323023, Registration #2966511) affirmation of use 07-Aug-2015 12-Jul-2024 - 14-Jul-2025 9-10 yr anniversaries from 12-Jul-2005 Required
Trustees Gentoo logo trademark (Serial #78323020, Registration #3102948) affirmation of use 04-Jun-2016 13-Jun-2025 - 15-Jun-2026 9-10 yr anniversaries from 13-Jun-2006 Required
President Send email to people listed Consultants are still valid (one month response time) 18-Dec-2016 17-Dec-2017 (estimated) Yearly Highly desirable
Treasurer/Infra Domain renewals (questionable scope) 22-Aug-2017 Aug-2018 Per renewal terms. Highly desirable

Changing of the guard process

  1. add/remove email alias
  2. op/deop trustees
  3. update nm filing
  4. update wiki main page
    1. update wiki perms
  5. update git perms


Resources

Links

Contact

  • Trustees - email, trustees at gentoo.org

This article is based on a document formerly found on our main website gentoo.org.
The following people contributed to the original document: Richard Freeman (rich0), David Abbott (dabbott)
They are listed here as the Wiki history does not allow for any external attribution. If you edit the Wiki article, please do not add yourself here; your contributions are recorded on the history page.