Email (sometimes E-Mail) is a federated protocol for sending and receiving long-form electronic mail messages and documents over a computer network. The first email message was sent via SNDMSG in 1971 over the fledgling ARPANET network, the historical antecedent to the Internet. At that time ARPANET was a closed system; email did not gate to other networks. Somewhat later, in 1979, the Unix-to-Unix Copy (UUCP) network was created as a means to link all Unix users together over a common medium. This network permitted the open exchange of email and files between users. It wasn't until until 1983 when UUCP was connected to ARPANET that either network gated to anywhere outside there own networks. It was this interconnectivity between ARPANET and UUCPNET that was a major factor in the rise of the decentralized social media network Usenet that persists to this day. Even so, from the 1970's through to the early 1980's proprietary email-like messaging systems were somewhat common in large network installations. Even bulletin board system SysOps (administrators) got into the email game with FidoNet in 1983.
Modern email networks chiefly rely on a set of standard protocols for communications, primarily Simple Mail Transfer Protocol (SMTP) for sending email and Internet Message Access Protocol (IMAP) receiving it. During the dial-up era Post Office Protocol (POP3) was a common protocol for receiving email from a server but suffered from limitations and was displaced by IMAP.
Additionally, proprietary Microsoft non-standards for email message exchange exist but are little used outside of the Windows and Microsoft Exchange world: Messaging Application Programming Interface (MAPI) and Exchange Web Services (EWS) the newer one. The latter is set to displace the former.
Email Software on Gentoo
|Email client for your terminal.
|Experimental terminal UI forwritten in Python.
|An easy to use text-based based mail and news client.
|Email client for GNOME.
|Curses terminal client for the Notmuch email system.
|Applet to edit Claws Mail's hidden preferences.
|An email client (and news reader) based on GTK+.
|Integrated mail, address book and calendaring functionality.
|A lightweight, easy-to-use, feature-rich email client.
|A terminal mail notification program (replacement for biff).
|Mail client based on KDE Frameworks.
|A terminal-based mail program, which is used to send mail via shell scripts.
|Provides lockspool utility.
|A small but very powerful text-based mail client.
|A system for automatically configuring neomutt and isync.
|A small but very powerful text-based mail client.
|A browser-based multilingual IMAP client with an application-like user interface.
|Enhanced mailx-compatible mail client based on Heirloom mailx (nail).
|Thunderbird Mail Client.
|Thunderbird Mail Client (binary).
|Email Servers (MTA's)
|An MTA designed specifically for maildirs.
|User configurable relay-only Mail Transfer Agent with a sendmail-like syntax.
|A highly configurable, drop-in replacement for sendmail.
|An SMTP client and SMTP plugin for mail user agents such as Mutt.
|qmail — a secure, reliable, efficient, simple message transfer agent.
|Collaborative open-source successor to qmail.
|Simple relay-only local mail transport agent.
|Lightweight but featured SMTP daemon from OpenBSD.
|A fast and secure drop-in replacement for sendmail.
|Serves ProtonMail to IMAP/SMTP clients.
|qpsmtpd is a flexible smtpd daemon written in Perl.
|Widely-used Mail Transport Agent (MTA).
|Extremely simple MTA to get mail off the system to a Mailhub.
|Exotic Email Servers
|A serialmail is a collection of tools for passing mail across serial links.
|Taylor UUCP protocol stack, typically for routing messages over serial lines or radio links.
|Additional Email Security Tools
|Clam Anti-Virus Scanner.
|The GNU Privacy Guard, a GPL OpenPGP implementation.
|A tool for signing and emailing all UIDs on a set of PGP keys.
|A TLS/SSL Port Wrapper.
|Anonymizing overlay network for TCP.
- EWS — Exchange Web Services Microsoft's non-standard alternative communications protocol for communicating with Microsoft Exchange Servers in lieu of IMAP. EWS is a SOAP-based XML protocol.
- Email Attachment — a binary file encoded as text and appended to the body of an email message. Typical encoding schemes include Unix-to-Unix Encoding and MIME.
- Email Client — end user software used to access an email account. See also MUA.
- Email Server — server-side software used to receive and store email messages on behalf of a recipient.
- Email Spoofing — the practice of forging email headers, typically to misrepresent the sender of the message.
- Federation — a protocol architecture that allows multiple independent implementations over disparate networks to communicate.
- GPG — GNU Privacy Guard an implementation of the OpenPGP standard.
- IMAP — Internet Message Access Protocol the dominant protocol for receiving email over persistent Internet connections. Typically, messages stay resident server-side.
- MAPI — Messaging Application Programming Interface Microsoft's non-standard communications protocol for communicating with Exchange Servers.
- MBOX — a plain text file format for storing electronic mail and Usenet messages.
- MDA — Mail Delivery Agent: The mail server component that accepts email on behalf of the recipient and places it in the recipient's mailbox.
- MSA — Mail Submission Agent: the email server component that accepts initial receipt of an email from the Mail User Agent.
- MTA — Mail Transfer Agent: the email server component that transfers or relays email the email server on the intended recipient's domain.
- MUA — Mail User Agent: user facing software for the composition and initial transmission or final delivery of an email.
- PGP — Pretty Good Privacy: a standard for encrypting the content of email messages in transit and at rest. As an unavoidable technical limitations headers — which can be used to infer who is communicating with whom — cannot be encrypted.
- POP3 — Post Office Protocol version 3, a email drop protocol typically used for retrieving email over intermittent data links. Typically the emails are deleted server-side after delivery.
- Phishing — email with a malicious link or payload intended to compromise the recipient's system for a malicious purpose.
- Plain Text Email — Email composed entirely of ASCII characters or Unicode glyphs and absent any markup language.
- Rich Text Email — an email body composed of HTML.
- SMIME — Secure/Multipurpose Internet Mail Extensions is a standard for signing and encrypting MIME data in transit and at rest. As an unavoidable technical limitations headers — which can be used to infer who is communicating with whom — cannot be encrypted.
- SMTP — Simple Mail Transfer Protocol the predominant email transmission protocol.
- Self-Hosting — The difficult but not impossible task of operating one's own personal email server infrastructure independent of a third party provider.
- Spam — unsolicited email of a commercial nature.
- Spear Phishing — email with a malicious link or payload intended to compromise a targeted individual's system for a malicious purpose.
- TLS — Transport Layer Security: a means of securing email from prying eyes or modification in transit.
- Tracking Pixel — the use of uniquely named embedded images to track the behavior of an email recipient's behavior either for marketing or malicious purposes.
- Usenet — the distributed message store and social network "cousin" of Email.
A Brief History of Email
Email as a technology is surprisingly old. It predates the modern Internet and shares a lot of history with the Usenet social network. Indeed, the modern SNMP protocol and Usenet's NNTP protocol are similar if far from identical.
At its heart, email is a text-only protocol with additional technologies grafted onto it. The first emails were text only and assumed a roughly 80×25 screen for all users. This disadvantaged some very early home computer users who had systems that were only capable of 40×25 (or worse) except on services that specifically catered to such users. Users often did not stay connected to electronic networks indefinitely, this was prohibitively expensive: early pre-Internet online services charged by the minute in addition to any long distance calling charges dial-up users would incur.
Thus messages were composed offline and later sent in bulk, often in the middle of the night when telephone rates were less expensive. As email messages were basically long-form text messages that roughly corresponded to handwritten letters in length, even slow dial-up modems could transfer messages at reasonable speeds. The now ubiquitous email attachment originated as a hack but this usage quickly spread resulting in much longer connection times to send or receive some messages.
Eventually, large corporate email networks evolved. These were "always on" — but had the twin disadvantages of not reaching users that were out of the office and occasionally experiencing significant message handling delays when communicating with external networks. Improvements in underlying infrastructure eventually made email transmission delays far less common. The rise of the smartphone meant that email could reach just about anyone at any time, fundamentally changing the way people related to the once niche service.
|SNDMSG an experimental message and file transfer command was used by Ray Tomlinson to send the first email over ARPANET, the Internet's historical antecedent.
|The UNIX mail program was developed.
|The pre-Internet online service CompuServe begins offering an electronic interoffice memo service; the first computerized builitin board systems (BBS) were built. The first known spam email is sent over ARPANET.
|delivermail the predecessor to sendmail shipped with BSD 4.0. Unix-to-Unix Copy (UUCP) is developed for email over telephone lines and serial links.
|Early Dial-Up Era and Electronic Builtin Boards
|SMTP (Simple Mail Transfer Protocol) was proposed but not implemented. The distributed message board Usenet was deployed, it remains the oldest electronic social network and much of its history parallel's that of electronic mail.
|CompuServe attempts to trademark the term EMAIL but abandons the application.
|SMTP (Simple Mail Transfer Protocol) was first implemented, it would eventually become the dominant email messaging standard.
|FidoNet is released, allowing BBS systems to send email. The network slowly goes global. The Post Office Protocol (POP) protocol was developed to enable dial up users to briefly connect to a mail-drop server to retrieve messages in bulk and disconnect.
|Quantum Link (or Q-Link) launches providing pre-Internet online services, including email services tailored to 40×25 displays, for Commodore 64 and Commodore 128 users. Habitat, the first massively multiplayer online role-playing game (MMORPG) would see a beta release on the platform the following year.
|The Internet Message Access Protocol (IMAP) protocol was developed, it would eventually supersede POP — by then POP3 — for most applications. Microsoft's first proprietary email client is released.
|Quantum Link changes its name to America Online (AOL) and pivots to the PC market. It straddles the line between its pre-Internet a online service roots and the modern Internet. The sound of "You've Got Mail" becomes a cultural touchstone.
|The Late Dial-Up Era and the Early Modern Internet
|The first web server is developed at CERN by Tim Berners-Lee.
|Pretty Good Privacy (PGP) is developed by Philip R. Zimmermann as a tool to cryptographically secure and validate the contents of emails. US intelligence services are not amused, and Zimmermann is relentlessly investigated for what they view as Arms Export Control Act violations.
|Users begin experimenting with techniques for encoding binaries as text and attaching them to the bodies of email and Usenet messages, Unix-to-Unix encoding becomes he de facto standard for email attachments.
|the first experimental webmail server, PTG MAIL-DAEMON, is deployed. The first large scale spam campaigns begin, flooding email networks and Usenet alike.
|The console email program mutt is released. Philip R. Zimmermann publishes, in cooperation with MIT Press, publishes the source code of PGP in printed volumes which are exported outside the US, which are then scanned, corrected for OCR errors, and compiled by cryptography activists. Secure Socket Layer (SSL), later known as Transport Layer Security (TLS), is released the same year.
|Hotmail, among the first widely popular webmail services, is launched. Mail Abuse Prevention System (MAPS), the first anti-spam product, launches the same year. Multipurpose Internet Mail Extensions (MIME) becomes a standard and quickly displaces UUE as the preferred email attachment mechanism.
|The first release of Microsoft Outlook email and calendaring application, it is now ubiquitous in corporate environments.
|The BlackBerry 850 is released, ushering in the smartphone era, email begins to migrate away from a presumed 80×25 display to reflowable text that is readable in any aspect ratio. Hushmail, the first popular end-to-end encrypted email service is launched. Its use remains popular among organizations requiring HIPPA compliance.
|Email and the Rise of the Smartphone
|ILOVEYOU, the first major computer virus designed to propagate via email via email is released and quickly goes global. The virus is written in VBScript and exploits vulnerabilities in Microsoft Outlook in order to propagate.
|The first release of Spam Assassin, meant to curb the growing tide of spam messages on email networks.
|Mozilla Thunderbird is released.
|Sender Policy Framework (SPF) DNS records were developed as a tool to curb forged email messages. Gmail is launched.
|The iPhone is released, it is the first wildly popular smartphone for the masses. The trend towards reflowable text and HTML email quickly accelerates. It is discovered that Hushmail's application is able to capture user encryption passphrases allowing for later decryption of messages.
|The Twenty Tens
|Under pressure from users seeking increased security in the aftermath of the Edward Snowden leaks, email providers quickly pivot to enforcing TLS security for all email exchanges. This protects email in transit from passive surveillance but does nothing to secure email "at rest" stored in a user's inbox. Winlink quickly becomes the dominant form of email message handling over amateur radio (ham) bands, significantly improving radio amateurs ability to support humanitarian relief efforts during hurricanes and other disasters.
|The Switzerland based Proton Mail service is launched, providing end-to-end encryption of email messages. The service uses its own protocol internally, but released proton-bridge to allow SMTP clients to connect securely.
|A small number of Tor-based email services begin to emerge; Proton Mail announces the availability of email via its Tor node.
Understanding How Email Works
A modern email address, as specified in the SMTP standard, has a few different parts. Given: firstname.lastname@example.org:
- bob is the name of the user account.
- @ demarkates the user part of the email address from the server name.
- gentoo is the public facing name of the email server.
- .org is the top-level domain to which the server gentoo belongs.
All public facing email servers must have globally unique names, the use of higher level domain names helps make that possible. Thus gentoo.org and gentoo.net are different servers.
SMTP is not the only standard for email addresses, even in the modern era, but it is far and away the most common. This standard is what the Internet uses natively. Bidirectional communication with email addresses that do not conform to this standard are usually possible to and from the public Internet, provided some gateway is available to mediate between the disparate protocols.
In simple terms, when an email is created it is a plain text file with some additional markup. There are two main parts to the message: the headers and the body. The headers contain the subject line, the email of the intended recipient, and several bits of housekeeping required by the mail server. Attachments, if any, are encoded as text using a standard encoding, typically base64 or (rarely) uuencode. An email client, or web portal emulating an email client, is used for email composition.
Let's assume Alice wants to send Bob an email inviting him to a sporting event next week.
Alice opens her mail client locally on her Gentoo Linux workstation and composes a message. Once Alice instructs the mail client to send the message, several things happen:
Communication Between Alice and her Email Server
- Alice's email client performs a DNS lookup of her email server it finds the MX record and reaches out to the specified server.
- Alice's email server accepts a connection over SMTP. Typically the session is encrypted with TLS.
- Alice's email server confirms she's a valid user and then accepts the message.
- Once Alice's mail exchange server has the message it may perform additional checks: has Alice's IP been used to send spam recently? Does the email contain a possibly malicious attachment, etc?
Communication Between the Sending and Receiving Email Servers
- Once Alice's mail exchange server satisfied there is nothing fishy about the message, sends the message to the Mail Transfer Agent (MTA).
- Alice's Mail Transfer Agent performs a DNS lookup for Bob's email server and checks the MX record.
- It then establishes an SMTP connection, again typically secured with TLS, and advises that it has a message for Bob.
- Bob's email server check's to see if Bob is indeed a valid user on the server. If so, it accepts the message.
- Once Bob's server accepts the message it performs a number of checks. If Bob's email sever has never heard of Alice's it will likely "call back" to her mail server and confirm she is a valid user.
- Bob's server may check for signs of spam, malicious code, etc. its end as well.
- Assuming the message passes all of its checks, the email is delivered to Bob's inbox.
Communication Between the Receiving Email Server and Bob
- Bob's smartphone polls his email server every few minutes to see if he has a message. These polls are performed over the IMAP protocol, typically secured by TLS.
- Bob's email client sees the new message and, to conserve data usage, only pulls down a copy of the headers.
- Bob's smartphone chimes indicating he has a message.
- Bob opens his smartphone's email client and sees Alice's message in his inbox.
- Bob taps the message and his email client pulls down a full copy of the message using the IMAP protocol, again typically secured via TLS.
To keep things simple, the specifics of spam and malware prevention have been glossed over to a great extent, as was the possibility of one or more intermediate SMTP relay servers handling the message in transit prior to delivery. This is the process of sending and reciving email in the modern age boiled down to its essence. To avoid clouding the basics, optional but semi-common security tools that enable message and attachment encryption prior to sending were not modeled.
Exchanging Email with non-SMTP Protocols
Even though the SMTP protocol dominates as the email transmission of choice, several other protocols do exist and are still used in niche applications even in the present day.
- Year Created: 1983
- Address Pattern: <zone>:<net>/<node>[<.point>]
- Example Addess: larry@1:33/108.0
- Known SMTP Gateways: fidonet.org
- Community Support: r/fidonet and #fidonet on irc.icq.com.
How an SMTP user routes email to FidoNet: The email address has to be rewritten as <name>@p<point>.f<node>.n<net>.z<zone>.fidonet.org. So, the user Larry with an email of larry@1:33/108.0 would be rewritten as email@example.com.
How a FidoNet user routes email to SMTP: Most FidoNet nodes will recognize an domain-style SMTP email address when they see it and route it to fidonet.org which will gate it to the Internet.
Description: FidoNet is still in use by BBS system administrators today. FidoNet was formerly used in ham radio until displaced by Winlink in the late 1990's and early 2000's.
- Year Created: 1979
- Address Pattern: <well-known-host>!<next-hop>!<hostname>!<user>[<.UUCP>]
- Example Addess: gentoo!larry.UUCP
- Known SMTP Gateways: uunet.uu.net or uucp.uu.net (working?); uucpssh.net (defunct, circa 2008).
- Community Support: comp.mail.uucp (weblink), r/sysadmin and #Fidonet on newnet.net:6697.
How an SMTP user routes email to UUCP: Emails from a UUCP network outbound to SMTP take the form of <user>%<domain>@uunet.uu.net. So, a user, Alice, attempting to reach Larry the Cow from an SMTP network to his UUCP email address gentoo!larry.UUCP, network would send an email to firstname.lastname@example.org which is a known SMTP-UUCP gateway.
How a UUCP user routes email to SMTP: Emails from UUCP outbound to an SMTP network use the pattern <domain>!<server>!<user>. So if Larry emails Alice email@example.com he would send the email to org!gentoo!alice and his email gateway would do the rest.
Description: Email addresses specified the names of adjacent machines using a bang-path ending in the pseudo-domain .UUCP. This was the standard long before DNS-based hostname lookup. Each link was specified manually by name. If a server went down the path could break and messages could be delivered late or not at all. Sometimes due to maintenance issues, users had to get creative and find an alternate route to a desired contact. UUCP is still used for messaging over intermittently available serial lines or radio links where TCP/IP or ax.25 prove impractical. The is perhaps the most commonly available UUCP implementation on Linux.
- Year Created: 1997
- Address Pattern: <ham-radio-callsign>@winlink.org
- Example Addess: firstname.lastname@example.org
- Known SMTP Gateways: winlink.org.
- Community Support:
How an Internet Email sends a message to a Winlink Email Address: The Internet-based email address must have previously received a message from his intended recipient. After having done so, he may reply or initiate a new message entirely. However, the sender must — among several prohibitions — scrupulously avoid obscenity and any attempts at commerce.
How a Winlink Email user sends a message to an Internet Email Address: The Winlink user composes a message with the Internet-based email address listed in the "To:" field. The Winlink network gates to the public Internet.
Description: Winlink is for sending email via ham radio (ham radio) and is heavily used by service groups such as ARES and RACES in support of FEMA operations. In the event of a nation-state level Internet outage, the network can act as a "post-apocalyptic Internet" of sorts and relay messages globally using only HF and UHF/VHF connected nodes. The Winlink network uses a heavily modified SMTP infrastructure with several custom extensions. Intentionally obscuring the meaning of messages is illegal, so TLS or PGP encryption is not allowed. Only licensed ham radio operators can initiate messages from Winlink, however non-hams may reply to a previously sent message. The act of replying whitelists the non-Winlink sender's address for future correspondence. FCC (or national equivalent) rules forbidding obscenity and commerce apply. Due to bandwidth limitations most messages are sent over HF at no more than 300 baud. Consequently, message sizes are capped at 128kB.
- Advertisements in the signature block: Many Internet users have antivirus advertisements buried in their signature block. As commerce is forbidden over amateur radio bands. Emailing from the Internet to Winlink with such a signature will likely get flagged and bounced back to the sender; this is an extremely common oversight.
- Attempting to send an email larger than 128kB: Message larger than 128kB will get bounced back to the sender. Winlink emails are typically UTF-8 text. HTML is rare and when it is used it's in a minimal style to keep message sizes down. Unfortunately, modern HTML email can be quite large. An empty Google Gmail message starts at about 5kB. Internet-based email senders should use plain text email messages if possible. Additionally, it's a good idea to keep messages short and avoid unnecessary file attachments to prevent bounces. If file attachments are unavoidable, compress them.
- Swearing or using crude terms: A message containing one or more expletives will likely get bounced back to the sender. Such language is not permitted over the air.
- Having a name like "Dick Jones": Occasionally a portion of a user's name may contain a regular expression match for a strong expletive or crude anatomical term. When that happens messages are sometimes inappropriately flagged as obscene and not delivered. Most people end up contacting Winlink support directly to resolve the issue.
Commonly Gated Protocols
- Year Created: 2005
- Address Pattern: Typically, <org>/<repository>@<domain>.<tld> <filename>.patch or similar.
- Example Address: email@example.com
- Community Support:
How an Email user routes email to a Git repository: The git send-email command is used. Something like git send-email --to="firstname.lastname@example.org" HEAD^ is typical. The exact details differ somewhat between git providers.
How a Git repository sends messages to an Email Address: Typically, the git provider has its own email infrastructure which sends updates out to a registered user's email address.
Description: Git was originally designed for collaboration via email. As a consequence, it is a core feature of git. Later git providers produced web-based portals in lieu of an email-centric approach to git project management. GitHub and GitLab are two famous examples. Some git providers, notably SourceHut, buck this trend and manage git projects in an email-centric manner.
In order to be able to manage remote git projects effectively via email some configuration steps are required by the git user.
First, theneeds to be installed:
emerge --ask dev-vcs/git
Then ensure that git config has at least minimal user information:
git config --global user.email "email@example.com"
git config --global user.name "Your Name"
Second, SMTP email information needs to be added to ~/.gitconfig:
smtpserver = mail.youremailserver.org
smtpuser = firstname.lastname@example.org
smtpencryption = ssl
smtpserverport = 465
Third, after performing a git commit send the patch from git:
git send-email --to="email@example.com" HEAD^
- Trying to send patch emails via something other than git send-email will not work. Please do not try it. Stick to git's native email mechanism.
Network News Transfer Protocol (NNTP)
- Year Created: 1983
- Address Pattern: <group>-<name>@<nntpgateway>.<tld>
- Example Addess: firstname.lastname@example.org
- Known SMTP-NNTP Gateways: N/A, locally deployed.
- Community Support:
How an Email user routes email to Usenet: The typical pattern is to replace all dots in the Usenet newsgroup path with hyphens and affix the gateway domain. So, alt.os.linux.gentoo becomes alt.os.linux.gentoo@<smtp-to-nntp-gateway>.<tld>.
How a Usenet user routes email to an Email Address: Reply by SMTP, most users have their email addresses in the headers.
Description: Usenet newsgroup traffic travels over NNTP protocol. Many institutions have historically provided email gateways to Usenet for convenience. Some gateways doubtless still exist. Most good email clients worthy of the name have native NNTP support anyway, all but eliminating the need for such gateways.
Short Message Service (SMS Text)
- Year Created: 1992
- Address Pattern: <10-digit-telephone-number>@<carrier-sms-gateway>.<tld>.
- Example Address: email@example.com
- Known SMTP-SMS Gateways: See List Of Email-To-SMS Addresses.
- Community Support: N/A.
How an Email user sends a message to an SMS Text Enabled Number: Simply send an email to a known mobile phone number, typically without the country code, followed by the at symbol (@) and the appropriate domain. See this list for details.
Description: SMS text traffic is digital and all major mobile phone carriers provide bidirectional communication with email addresses over text. This can be used by automation or to avoid the fees associated with sending SMS texts internationally.
- Messages in excess of 160 characters (ASCII) or 70 glyphs (Unicode) — subject line included — are converted to Multimedia Messaging Service (MMS) messages. Most carriers limit total MMS message size to around 5,000 bytes. Messages larger than this are usually delivered but truncated.
- Unicode characters may not display correctly in an SMS text messaging application. Further, Unicode glyphs will necessarily consume more bytes than simple ASCII text.
- Mailfiltering Gateway — provides step-by-step instructions for installing spam fighting technologies for Postfix.
- Usenet — a federated and decentralized worldwide Internet forum and the world's oldest digital social network