Foundation:Elections

The Foundation Secretary initaties the annual election of trustees, and the Trustees approve key elements of the election process. The execution of the election and documentation of its results are performed by the Election Team.

Foundation Activity - Initiate Trustee Election
The Foundation is responsible for initiating annual elections and has some roles in the process. The election team is responsible for carrying out the election.

Relevant Standards and Regulatory Repositories
The details of the Trustee Election is governed by the Bylaws. The operation of the Election Team is documented on their page.

Tools and Templates

 * Member List Template.

Roles and Responsibilities
The Secretary is responsible for initiating the elction process, and is reponsible for assembling the official list of members.

Official Gentoo Repository
The Election Team maintains the official repository of past elections.

Procedure

 * 1) The Secretary adds the annual election to a regular meeting of the Trustees.
 * 2) The Trustees agree upon a recording date for membership, nomination period, and election period. The nomination period and election period are one month, and follow the recording date.
 * 3) The Secretary sends out the recording date email to gentoo-project@g.o and gentoo-dev-announce@g.o.
 * 4) The Secretary sends out the nomination email to gentoo-nfp@lists.gentoo.org, gentoo-project@g.o and gentoo-dev-announce@g.o. and gentoo-elections@g.o
 * 5) The Secretary sends the announcement email to gentoo-foundation-announce@g.o and gentoo-nfp@g.o.
 * 6) The Secretary notifies the election team lead of the need to hold the election.
 * 7) During the nomination period, the Secretary publishes list of members as of the recording date, linked to the foundation page . This list may be used as a template.
 * 8) Approve list of election officials.
 * 9) Election officials execute election. Results are considered official upon certification by the Election Team, and new Trustees take office at that time.
 * 10) Election team updates the archive of election results.

Trustees

 * Trustees - email, trustees at gentoo.org

Acknowledgements
We would like to thank the following authors and editors for their contributions to this guide:


 * rich0
 * dabbott